Administrative Analyst

The City of San Fernando is seeking an experienced and responsible professional to provide primary support to the Public Works Department performing a wide range of administrative duties such as financial, statistical, administrative, budget monitoring and analysis functions.

IMPORTANT & ESSENTIAL DUTIES

·   Assist with planning, organizing and conducting management and program analysis and evaluation of departmental programs and processes.

·   Assist management staff in evaluating, preparing draft reports, technical functions, monitoring and analyzing departmental and grant budgets; and forecasts multi-year funding needs.

·   Reviews work orders and service requests, ensures compliance with standards, responds to public inquiries, issues work orders and maintains records, reports and documentation of departmental capital improvement plans.

·   Supports training and professional development, develops materials such as manuals, communication memoranda, policy drafts, serves as recording secretary to assigned commissions and represents the department in partnerships with other agencies.

JOB-RELATED & ESSENTIAL QUALIFICATIONS

Knowledge Of:

·   Principles of administrative, organizational, procedural, financial and statistical analysis, including budgeting, forecasting, and public sector financing.

·   Understanding of public administration practices, including purchasing, contracting, recordkeeping, project planning, and management.

·   Research methods, data analysis, safety practices, and applicable federal and state laws, rules and regulations.

·   Competence in organizational and culture change, business communications, and department-specific rules, policies, and procedures.

Ability To:

·   Analyze procedural, operational, financial, and budgetary issues, evaluate alternatives, and make fact-based recommendations.

·   Collect, interpret, and organize data; prepare clear reports, correspondence, and presentations.

·   Communicate effectively orally and in writing, using tact and diplomacy with complex issues, the public, agencies, and other municipalities.

·   Understand and apply applicable laws, codes, and ordinances; represent the City professionally in external interactions.

·   Use technology and software relevant to the assignment and maintain effective working relationships across all levels.

Experience:

·   Five years of progressively responsible experience in administrative support functions or an equivalent combination of training and experience are required.

·   Experience in a public agency is preferred and/or an associate degree are highly desirable.

Education:

·   Graduation from high school or GED equivalent is required; at least 18 years of age.

Licenses; Special Requirements:

·   A valid California Class C Driver’s License and ability to maintain insurability is highly desired.

·   Ability to understand and speak Spanish is highly desirable.